A data management policy addresses the operating policy that focuses on the management and governance of data assets, and is a cornerstone of governing enterprise data assets. This policy should be managed by a team within the organization that identifies how the policy is accessed and used, who enforces the data management policy, and how it is communicated to employees.
It is recommended that an effective data management policy team include top executives to lead in order for governance and accountability to be enforced. In many organizations, the Chief Information Officer (CIO) and other senior management can demonstrate their understanding of the importance of data management by either authoring or supporting directives that will be used to govern and enforce data standards.
The following are some of the considerations to consider in a data management policy:
- Enterprise data is not owned by any individual or business unit, but is owned by the enterprise
- Enterprise data must be safe and
- Enterprise Data Must Be Accessible to individuals within the organization
- Meta data should be developed and utilized for all structured and unstructured data
- Data owners should be accountable for enterprise data
- Users should not have to worry about where data lives. Data should be accessible to users no matter where it resides.
Ultimately, a data management policy should guide your organization’s philosophy toward managing data as a valued enterprise asset.